Player Terms and Conditions

These terms apply to every player who trains or plays with Wolves Touch Rugby Club ("Wolves", "the club") and to the parent or carer who books for them. Our players are aged 11 to 17. By booking a session, pass or plan, you agree to these terms.

Booking and payment

Sessions are booked and paid for online at wtrc.co.uk. A player's first session is free.
Prices, bundles, season passes and family passes are shown on our Prices page.

Cancellations and refunds

If we cancel a session because of bad weather, the session is rolled over to a later date. We can't give refunds for sessions cancelled because of the weather.
For any other refund request, for example because of injury or a change in circumstances, email andy@wtrc.co.uk. We look at each request individually.
We announce cancellations on the Wolves WhatsApp group as early as we can.

Where and when we train

From September to March we train at Tooting Bec Athletics Track, Tooting Bec Road, London SW17 3NP. From March to July we train on Wandsworth Common. Sessions run on Fridays from 6:30pm to 8pm.
Wolves is responsible for players only while they are in our care, from when they arrive and register with a coach until the session ends. Players may make their own way to and from sessions. If you are collecting your child, please be on time.

Health, medical information and injuries

Please tell us about any medical condition, allergy or medication before a player's first session, and keep us updated. We treat this information as confidential.
Players who need medication, such as an inhaler, must bring it to every session. Coaches do not routinely give medication. In an emergency we will call 999 and follow their advice.
Touch rugby is a minimal-contact sport, but injuries can still happen. Our head coach, Andy Penniceard, is a qualified first aider and is at every session. We will contact you straight away if your child is hurt.
Nothing in these terms limits the club's responsibility for death or personal injury caused by our negligence.

Rules and behaviour

Wolves is affiliated to England Touch, the national governing body. Players, parents and coaches agree to follow England Touch's rules and codes, and the Wolves Code of Conduct, Anti-Bullying Policy and Safeguarding Policy.
If someone seriously or repeatedly breaks these codes, the club may suspend or end their membership.

Tournaments and travel

We will give you details and a consent form for each tournament.
Families arrange their own travel. Any lift share between families is a private arrangement between parents. Coaches and volunteers should not drive a player on their own.

Photos and video

We only use photos or video of your child if you have given consent, and you can withdraw consent at any time. See the Photography section of our Safeguarding Policy.

Your information (privacy notice)

What we collect: player and parent names, date of birth, contact details, emergency contacts, medical information you give us, bookings and payments.
Why: to run safe sessions, contact you, take bookings, and register players for tournaments and selection.
Who we share it with: England Touch and regional bodies such as the South East Touch Association (SETA), where needed for registration, tournaments and selection. Our website and booking provider (Wix) processes bookings and payments. We never sell your information or share it for marketing.
How long: we keep it while the player is a member and for up to two years afterwards, unless the law requires longer.
Your rights: you can ask to see, correct or delete your information by emailing andy@wtrc.co.uk. If you are unhappy with how we handle it, you can complain to the Information Commissioner's Office (ico.org.uk).

Volunteering

Wolves is a not-for-profit club run by volunteers. All the money we make goes back into the club, and help from parents is always welcome.

Changes and contact

We may update these terms. The latest version is always on our website. For questions, email andy@wtrc.co.uk or call 07956 125207.

Last updated: 16 September 2026.